by Apostille Service

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by Apostille Service

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solicitor checking documents for apostille

How to Legalise a UK Company Board Resolution

Obtaining an apostille for a UK company board resolution involves several steps to ensure the document is legally recognised abroad. Here’s a concise guide to help you through the process.

  1. Understand the Role of an Apostille

An apostille is an official certificate that verifies the authenticity of a document’s signature, stamp, or seal. It’s often required for documents intended for use in countries that are part of the Hague Apostille Convention.

  1. Prepare Your Board Resolution

A board resolution may cover various corporate decisions, such as:

  • Granting authority to individuals to act on behalf of the company
  • Opening bank accounts in another country
  • Establishing a company abroad
  • Approving dividend payments or bonuses
  • Appointing or removing officers
  1. Certification by a UK Solicitor or Notary Public

Before obtaining an apostille, the board resolution must be certified by a UK solicitor or notary public. This typically involves:

  • Witnessing the Signature: The solicitor or notary needs to witness the document being signed by an authorised company representative. This means the signatory should sign the document in the physical presence of the solicitor or notary.
  • Certification Statement: After witnessing the signature, the solicitor or notary will sign, stamp, and date the document. They should also include a brief statement confirming their role, such as:
    • “Signed before me”
    • “Witnessed by”
    • “Signed in my presence”
    • “Certified to be an original document”

It’s important to note that some solicitors may hesitate to certify documents if they cannot verify their content. In such cases, consulting a notary public might be more appropriate, as they specialise in certifying documents for international use.

It is important that you use a solicitor or notary that has their details and signature recorded at the FCDO Legalisation Office.

Submitting the Document for Apostille

Once the document is properly certified, you can submit the board resolution for an apostille. The process involves:

  • Application: Complete the online application and obtain an order number
  • Submission: Send the original certified document to us by post. We need the INK signed original document. Do not email this to us.
  • Apostille Issued: We will obtain the UK apostille from the FCDO Legalisation Office.

The Legalisation Office will verify the solicitor’s or notary’s signature and, if valid, attach the apostille to your document. We handle this for you in just 1-2 working days.

Receiving the Apostilled Document

After processing, we will return your document with the attached apostille. You can then forward this legalised document to the relevant foreign authorities or institutions as needed.

By following these steps, you can efficiently obtain an apostille for your UK company board resolution, ensuring its acceptance in other countries.

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